Computerization Strategy For Document Management

Archives as an information resource, as a true record and a basic work of production, technology, scientific research and operation of enterprises, and at the same time, as intangible assets that are developing synchronously with enterprises, they are playing an important role in all aspects of enterprise management and so on.

Standardized and scientific archives management is a basic work for enterprises to do well. In the development of enterprises, archives work is not weakened, and a set of archives system that suits the characteristics of the company and reflects the standardization and scientific management level of the company is established. The development of archival work can not be followed by the speed of enterprise development. It will create the necessary conditions for the development of the comprehensive business and research work of the company, and play a certain role in avoiding and resisting all kinds of risks.

As most enterprises in their own information automation construction generally take part in the overall line of work and generally lack overall planning, it is easy to lead to different standards among different management systems, poor interfaces, poor communication and poor pmission. At the same time, many enterprises rely heavily on automated management technology systems in the process of developing information automation, lack of correct understanding of the dialectical relationship between data quality and system functions, often leading to the embarrassing situation of automated management system and manual management parallel or even mutual constraint.

These situations often make the planning, decision making, command, production and operation of enterprises work in different ways and communicate with each other, which can easily lead to problems such as confusion in management, repeated investment and meaningless increase in work costs.

This course is based on more standardized enterprise document management. Through the concrete work of active and effective data cleaning, information management standard construction, information flow channel design and key link determination, this paper realizes information generation, information processing, information pmission, information retention and information utilization by means of information automation management platform.

With the acceleration of enterprise information construction, how to standardize and standardize archival information management?

[course contents]

First, how to establish a correct sense of enterprise archives.

1. Enterprise archives are enterprise documents that are directly formed and kept for reference in the life cycle of an enterprise.

2, enterprise archives consciousness has the characteristic of individuation.

3, the target position of archival work service function.

4, enterprise archives consciousness must conform to the national archives laws and regulations.

Two. Modernization of enterprise document management

1. Generation and pmission of enterprise electronic documents

2, archivists should establish "five consciousness" in the new era.

3, role positioning and image reconstruction of archival profession (case analysis)

4, enterprise electronic archives management research

Three. Writing and handling of corporate documents.

1. Summary of official documents

2. Handling of official documents

3. Document writing (case analysis)

4, improve the quality of official documents.

Four. Key points of scientific management of enterprise documents

1, the main content of enterprise document work

2, supporting requirements for enterprise document work.

3, the specific practice of enterprise document work (case analysis)

4, the reform of enterprise document work.

Five. Enterprise document work under the modern enterprise system.

1. The influence of modern enterprise system on enterprise document work.

2, reconstructing enterprise's archival consciousness

3. Establishment of document integration system (case analysis)

Six.

1. Basic concepts (documents, languages, document work, etc.)

2. Filing of archived documents under office automation

3. Document writing (case analysis)

4. File processing

Seven, enterprise archives management practice

1, revise the filing scope.

2. Classification and identification

3. How to collect, classify, file, file and utilize various kinds of archives in enterprises.

Eight. Cleaning up basic data.

1. Composition and classification of enterprise basic data

2, data cleaning methods

3, data interaction rule

4, data cleaning tool design and use

Nine. Allocation of information resources

1, the concept and goal of information resources allocation.

2. Setting up information resource allocation management post.

3. Workflow of information resource allocation

4. Integration of existing automated management systems

Ten. Reform and individuation of information resource management mechanism.

1, mandatory measures for the utilization of information resources.

2, user needs of information resource management

3, security measures for information resources retained

4, the dynamic perfection of information resource management.

Eleven, principles and methods of enterprise electronic document management

1, the concept and characteristics of enterprise electronic documents.

2, the principles of enterprise electronic document management

3, the basic method of enterprise electronic document management.

Twelve. Archivists of enterprises

1. The task of Archivists

2. Professionalism of Archivists in Enterprises

3, the development direction of management archives work.