Document Management: Teaching You How To Do Well In File Management

< p > archives management involves the collection, collation, storage, identification, statistics and utilization of archival information, mainly providing information in a timely manner and making archives play an important role in order to better serve the development of the company. < /p >
< p > How can we do well in the management of archives? < /p >
< p > 1: according to < a href= "//www.sjfzxm.com/pioneer/ > > Company < /a > current work content; file information can be mainly divided into the following two kinds: < /p >
< p > 1: internal archives include important conference materials, internal system documents, personnel information, contracts, spare parts inspection reports and other documents, and development plans and work summary reports. < /p >
< p > 2: sales hall < a href= "//www.sjfzxm.com/pioneer/" > file < /a > including sales hall related information, such as terminal configuration, quantity, IP address, geographic location, communication information, personnel information, sales offices and other important information. < /p >
< p > Two: realizing the modernization and modernization of archives management. < /p >
< p > 1: archival information must require completeness and timeliness; the archival data of the company shall be implemented in the system of "quarterly filing" and "annual filing", which can be archived according to the actual situation at a certain time. At the same time, all the documents that need to be retained should be filed at the first time; if there is any information changes, it will be corrected in time. The types and number of archived documents and the number of pages per document should be complete and complete. < /p >
< p > 2: in order to facilitate the browsing of enquiries, a unified number should be made. The catalogue should correspond to the title, date and responsible person of each volume file. For example, when the item is filed, the event number should be completed in time. Files can be compiled according to the annual serial numbers, sales office numbers or categories. For example, 2011 - 2012 is the event document from 2011 to 2012, and each hall (unit) lists numbers separately, arranged in chronological order or event category. < /p >
< p > 3: with the further development of work, the number of archives is increasing. The huge amount of resources brings difficulties to the storage and utilization. The backwardness of management methods directly affects the quality of Archives' later reading, and the archives contain a lot of instructions, and also record abundant information, and become a rich information resource. However, the archival arrangement is cumbersome, repetitive work and labor intensity. The use of computers and other modern means of archives can get twice the result with half the effort. Only by realizing the modernization of archives management can we effectively solve the new problems emerging under the new form. It is imperative to implement the combination of paper documents and electronic documents. The links such as the formation, operation and transformation of files are connected with automated office to realize double management and backup, and ensure the safety and integrity of archives. The combination of company service management system and branch event files has achieved twice the result with half the effort. < /p >
< p > 4: to strengthen the awareness of < a href= "//www.sjfzxm.com/pioneer/ > > Management > /a >, he requires managers to have a high sense of responsibility, good professional ethics and careful work attitude, especially using modern technology and advanced management methods to manage the basic skills of archives. Therefore, archival management workers can only do a good job of archives management in the new era only if they are involved in extensive professional knowledge, broaden their horizons, optimize their knowledge structure and improve their comprehensive quality. Master modern management skills and improve overall quality. This modern technology and advanced operation and management technology urgently need us to master and apply. The digitalization and informationization of archives management is the requirement of information society for archival work, and is also the inevitable direction of archival work. Therefore, archival management workers should combine their jobs, learn and operate while improving their professional qualities, while paying special attention to computer knowledge and information culture. < /p >